efficiency kaiz consulting

Often we’re using the right tools and have automations set up, and yet we feel we’re in busy-ness and not business.

Sometimes we find something ‘by accident’ when using one of our technologies. It hits us that we could have saved so much time if we’d known this shortcut or feature.

Or maybe our notification settings are set incorrectly or not at all. You get everything sent to your email inbox just because ‘two notifications are better than one’. 

Good tools also consistently upgrade their features and add more efficiency, so we need to keep an eye on them and check their updates every now and then.

Some of my tips to help you with more efficiency in your daily life:

  • Check your systems for shortcuts (e.g. CTRL+C or Command-C).
  • Use bookmarks and the bookmark bar on your internet browser to access your most visited sites.
  • Turn off notifications where possible. Most importantly don’t use email notifications unless it’s related to billing or major errors. Any other notifications should be relevant to you and only you.
  • Use features like the “snooze” functionality in Gmail to get reminded of a specific email or follow-up.
  • Work on your time management by blocking out times for specific projects and work in blocks to get things done.

For more efficiency in your business side of life consider handing more responsibilities to your team!

Handing new tasks and responsibilities to your team may sound weird when speaking about efficiency.

We often don’t consider it because we’re not sure if that team member(s) will be able to handle what we’re giving them.

But the best and only way to find out is to give it to them and see how they go. You might be surprised that you’d potentially find some other talents in some of the team members that you’d never thought of or have seen before.

Here’s the thing though…

Just giving it to them and hoping for the best won’t work the same way micromanaging them over the task won’t either.

It’s good to find a balance between trust by letting go and identifying great opportunities by training team members on what you need from them. 

Here some steps to take in order to make the most out of this opportunity to delegate:

  • Ask a team member if they have performed a task like this or similar before. They may already know what is needed or have ideas.
  • Ask in the team who can take it on, has the capacity, and feels up for the task.
  • When you’ve found a team member, ensure to explain what the outcome is you are looking for.
  • If required, train them or write them a process or the steps they need to take.
  • Once delegated, ensure to check in every now and then to see how it’s going. Ask the team member to keep you in the loop when milestones are hit

Unfortunately, you might not always have someone on your team with a skill set to complete the task(s).

If you don’t and there are more and more of the same tasks you might consider hiring someone into a specific role or an Operations Manager to help with solving these issues.

Pam Doerf is an expert in building strong operational foundations for businesses running remotely. Over the years she has worn many hats and has worked in many different contexts to gain a skill set that can be applied to many areas of business and life.

Pam found her passion in Operations and automating businesses using technology. It’s her greatest satisfaction to see when automation can improve a process, or even a whole business!

Pam has run multiple businesses and built remote teams for over seven years. She has over 20 years of experience in tourism, hospitality, and finance. 

Pam is a genius of efficiency, mastering the art of minimising the input and maximising the output of a team by using technology, systems, and processes, and driving remote work in industries where spending 9-5 at the office is the norm. 

Connect with Pam on LinkedIn here.

Sign Up: KAIZ Chief Actionary and expert in business operations for maximum efficiency Pam Doerf takes us through her top five rules for avoiding the email hangover and owning your inbox.

Join the Email Management Masterclass

Ready to transform your business?